Document control softwares are one of the key components towards developing the ideal office automation system
Document control softwares are one of the key components towards developing the ideal office automation system. Most of the business organizations still rely on a back office co-ordinator to handle all the documents that are generated from within or outside the organization. The primary job of the co-ordinartor is to get the necessary documents signed and approved by concerned authorities before scanning and uploading them into them into the central repository.
However, this is not really the best way to utilize an online document management system. The underlying objective of most organizations is to minimize manual labor and maximize automation.
With the help of a workflow, the job of the back office co-ordinator can be done away with by most organizations. A workflow is a flowchart depicting the direction in which the information/request/complaint is going to move when it is initiated. With easy drag and drop workflows incorporated into the DMS Software, you can design workflows of your choice and automate most office procedures.
Hence, in order to get a travel reimbursement approved, the back office co-ordinator need not run around offices trying to get their signatures in the form. The initiator needs to attach the word format of the form to the workflow and keep tabs on the progress of the same. From sms alerts to mail notifications, everything can be incorporated into the software so as to streamline and smoothen the entire procedure.