Compliance and regulation in documents is one of the most important aspects for the finance industry. Whether it's about archiving certain documents or maintaining the security of those, it's difficult to manage these tasks manually. Financial organizations and banks have to deal with thousands of documents including financial contracts and bank statements. Needless to say, it's of crucial importance to keep these documents private and absolutely safe. Since the total number of documents that need to be managed is huge, it becomes extremely difficult to manage the entire lot manually. This is why organizations prefer to use advanced office automation software like RicohDocs.
RicohDocs helps scan paper documents and convert those into electronic files. Once these are converted into digital files, these are kept together with the electronic documents in a central repository. All these documents become easily searchable and quickly retrievable. Right from a simple action like approval to a sophisticated and complicated process − all can be done using RicohDocs in a short span of time. With an automation software like this, the different document processes can be automated in defined workflows. It also helps improve the accuracy, speed and accountability of the different procedures.
Most of the forms, statements and policies that the financial organizations have to handle need to be sent from one place to another within a given point of time. When done manually, the efficiency of the courier and postal services determines how fast the documents will reach the destination. If you have digitized version of the same documents, you cans imply share those with the respective people, just within few seconds.
There are a lot of challenges that organizations have to face while handling thousands of documents manually. Let's take a look at some of those and how an advanced office automation software like RicohDocs helps solve those −