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Every school, college and university has to maintain thousands of student records, employee records, account information, research documents and lots of other documents. If all the paper documents need to be maintained and accessed manually, it might seem to be a daunting task. This is where an advanced office automation software like RicohDocs proves to be of great help.

RicohDocs is a feature-rich software that allows to scan and store different paper documents and keep those organized in a central repository. Using RicohDocs, educational institutions can manage the operational files and student records in a paperless way. It also helps channelize the information securely across the different academic and non-academic departments.

With the help of a state of the art office automation system like RicohDocs, the educational institutions can deliver their educational services beyond the walls of the institutions. It also helps them improve communication, information dissemination and also collaboration both on and off premise.

Let's take a look at the different problems that the educational institutions have to face and how RicohDocs can prove to be an effective solution

Organized handling of papers:

All the schools, colleges, universities and the tutorial homes have to handle a lot of papers. There are hundreds and thousands of paper works that they have to deal with, and with every passing year the volume of documents keeps on increasing. Right from the records of the students, portfolios of the faculty and professors, performance reviews, certification documents of teachers and sample portfolios of students to the curriculum records and grants and the financial contracts, they have to keep a record of everything.

How RicohDocs helps:

When you attempt to store all these documents manually, the process becomes extremely tedious. With the help of RicohDocs, you can rest assured of not only easy storage, but also quick information retrieval. Once all the documents are uploaded, you can simply type the first few letters of the document’s name or the keywords that the document contains, and it will automatically come up in the search results. In this way, fast information retrieval is ensured.

RicohDocs is an advanced office automation platform
RicohDocs is an advanced office automation platform

Controlling costs of document storage :

One of the biggest challenges that most of the educational institutions have to face when it comes to manage documents manually is to control the cost of physical storage. It's not only enough to rent a physical space; you also have to hire someone who will manage the entire database manually.

How RicohDocs helps:

RicohDocs is an advanced tool that allows the users to keep all the electronic documents in an organized way. You can scan and store all the documents and keep those gathered, in a central repository. This ensures anyone can access all the documents whenever needed, from any mobile device. You can also set the security standards accordingly in order to maintain the confidentiality of the documents.

RicohDocs Benefits:

Scanning and converting the paper documents is indeed a greener approach. It also offers the added benefit of automating the flow of information and making it all the more accessible whenever needed. RicohDocs can be used for a number of processes. These include:

  • Registration documents
  • Graduation and diplomas
  • Conduct Statements
  • Financial Aid applications and disbursements
  • Admissions applications
  • Residency documents
  • Enrolment certifications
  • Fee Adjustment Requests
  • Transcripts and report cards
RicohDocs is an advanced office automation platform

There are a lot of benefits of using RicohDocs in the education sector. These include reduced turnaround times, secure management and storage of the scanned answer scripts, enhanced consistency of evaluation, real time monitoring of the marking process and elimination of errors that are related to the incorrect tabulation as well as recording the marks.

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