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About the Industry:

RicohDocs, a smart office automation platform, enables corporate legal departments and legal firms modernize the different operations. Undoubtedly, legal industry is one of those industries that witness huge usage of paper. Right from commercial leases, case files, contractor forms, promissory notes and residential leases to employment forms and affidavit forms, there are thousand and one forms that a law firm has to deal with.

RicohDocs serves as a tool that helps create as well as manage legal documents. At the same time, it also helps apply different security settings to ensure access to information to the right professionals. With the help of electronic approval processes, the users can streamline the process of contract development. This tool also enables the users to apply record policies to the legal documents. This, in turn, helps them manage the review process for legal obligations and contractual deadlines.

RicohDocs is a state of the art office automation platform that allows to scan and store different types of paper documents. This enables the employees to quickly access a file or a form, when needed most. This not only helps save a lot of time, but also helps the employees save a lot of effort, and manage the business processes more efficiently.

Let's take a look at the major business challenges that law firms usually face and how RicohDocs helps solve these –

Maintaining confidentiality:

While trying to manage all the documents manually, it might get extremely difficult. In fact, there are high chances of document misplacement. You may also end up sending a document to someone who is not authorized to access it. This can not only create a lot of confusion and chaos, but also affect the confidentiality, and thus, may prove to be fatal for your business.

How RicohDocs helps:

RicohDocs is a software that enables easy handling of documents. You can simply create a central repository that is home to all the documents and also control the accessibility. This means you can determine who can view or edit which documents, based on the requirements. Since all the documents are kept together in an organized way, the professionals can easily refer to any of the documents.

RicohDocs is an advanced office automation platform
RicohDocs is an advanced office automation platform

Keeping track of changes:

At times, when a particular document is handled by more than one team member, it gets difficult to keep a track of all the changes that have been made. In fact, you might have to keep multiple versions of a single document, just in order to follow the changes.

How RicohDocs helps:

RicohDocs is equipped with advanced features like version control that helps save all the changes that have been made to a single document. If needed, it’s possible to refer to an earlier version and tally the differences between the different versions.

Apart from these, using RicohDocs, you can store all the files together for each and every case. This ensures smooth collaboration with other team members. They can also get back to the requests and queries of the clients and provide them with accurate and most updated results. Since all the files are kept in a time-stamped order, you will be able to create a proper and specific timeline for each case.

Benefits of RicohDocs for the legal industry at a glance:

RicohDocs delivers the following benefits, which translate into savings of cost, time, and effort across the organization:

  • Improved operational efficiency
  • Easy and smooth electronic case filing
  • Content-centric filing structure
  • Centralized access to all files from any location
  • Smart workflow management
  • Reduced requirement of physical storage
  • Reduced operational costs and labour costs
RicohDocs is an advanced office automation platform
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